What is ClickUp?

ClickUp is a prominent project management tool for businesses and startups with a modern UX design and simplistic navigation. Users point out a great performance and advanced automation features that make ClickUp stand out in the market of project management solutions. The platform is known for drag-and-drop customization features, over a thousand integrations, and an extremely short learning curve. 

Using ClickUp your team can unify the entire project in one space, including timelines, process steps, permissions, responsibilities, deadlines, reports, etc. The interface allows people with various technical skills to create and manage projects, assign users tasks, monitor the completion, and communicate with them. Basically, the tool provides an all-in-one solution where project managers can take care of the timelines and tasks, whereas team members gain access to their schedules and due dates. Finally, ClickUp also offers a communication feature where team members can collectively or privately discuss project-related issues. 

Key Features and How it Works

ClickUp project management tool consists of several essential parts: spaces, projects, lists, tasks, and goals. Let’s talk about each function in more detail:


Using ClickUp’s terminology, spaces refer to different departments. For example, you can have separate spaces for software development, marketing, sales, HR, quality assurance, etc. Within the spaces, you can create, manage, and lead various projects. 


A little confusing but lists in ClickUp refer to projects. Basically, ClickUp projects consist of multiple lists that are related to the particular project. You can categorize the lists by their current status: open, doing, and done, as well as provide a deadline to each list. ClickUp allows users to choose the view between Time which shows you a calendar with current deadlines, List which simply shows an organized list of projects, and Board which offers a drag-and-drop board-like interface you might have seen on Trello. 


Unsurprisingly so, tasks in ClickUp are what we think of when we usually say tasks. They are smaller steps that shape the entire project outline and bring you from project initiation to completion. Tasks can be assigned to team members and prioritized right in the tool. Upon evaluating the task execution, managers can leave comments and tag team members to them which automatically turns them into assigned tasks. Besides that, assignees can receive notifications and reminders associated with the tasks to ensure a smooth and timely workflow. Finally, the integrated task timer will calculate the duration of each task to help you plan for your next project and estimate the project costs. 


ClickUp applies the OKR’s motto to the goal setting which follows the formula: I will achieve a certain goal as measured by correlated key results. Using the tool, you can set various goals and connect an associated target to them. For example, your goal is to drive more traffic to your website and the target will be measured by the exact number of new users. Alternatively, you can measure your results with generated revenue, completed tasks, or simply with true/false statements. On top of that, one goal can include several targets. 


ClickUp offers a free version that is sufficient for small teams and projects. However, if you would like to get access to all integrations, and more storage space, you can upgrade to an unlimited plan for $5 per user per month. Larger businesses that require higher data protection standards can move to the business plan for $9 per user per month. Finally, large-scale enterprises may request a fully customizable platform access with the enterprise plan. The price for this plan is negotiated with each company separately.

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